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ASSIGNED CLUB RESPONSIBILITIES FOR MEETINGS
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LUNCHEONS: 
The club preparing the luncheon funds the meal,
cost of paper products and luncheon beverage. They have complete control of what and how it is to be served
and realizes any profits for their own club.
Responsibility includes the preparation, serving, washing dishes, general kitchen clean up; (bring own supply of dish soap and towels,
cookware, utensils, plastic gloves, etc). Luncheon is served to those seated at table at 12:00 pm. Clean-up can start at 12:30 pm during general announcements. Members exit at 1 pm. Please call in menu to Sheila Newell (916) 331-5889, bobnewell@aol.com. Please prepare a recipe sharing card for favorite (foods) served. Recipes for sharing can be placed at the base of the menu display board if so desired.
Provide paper placements or tablecloths needed to cover the tables and
provide matching napkins. -
China plates are located in the cabinets. Forks are also provided. Bring knives or spoons if needed.
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Paper can be used for dessert if so wished.
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Be sure to coordinate any paper needs with the table Décor club to complement your luncheon.
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The kitchen must be cleaned up and secure
prior to 2 pm to exit the facility completely.
 Table Décor:
The club should contact the luncheon committee to suggest color scheme and check for any conflicting colors or designs with proposed menu selections. The table design centerpieces should complement the theme of the present topic for the day. District Secretary will provide the printed agendas to be distributed at the tables. The club in charge of the Décor for the luncheon is to design 15 centerpieces to be place on table that will be set up upon arrival. (one for head table and others for remaining tables). The costs for flowers and design materials for decor are to be absorbed by the club and considered their donation to the district meeting and /or sold to recoup expenses. It isn't mandatory for clubs to sell the centerpiece designs if they wish to use them for another venue. The club in charge of decor is to recommend a price ($1-$5) to members following luncheon for those who wish to purchase the pieces and take them home. Any unsold pieces become the property of the donating club. No open flames allowed on the tables.
 Hostesses:
Hostess Club for the District meeting shall provide finger-food type treats for about 50 people delivered to the Hospitality Table
where they will set up coffee, tea, sugar and creamer. The club assigned for this task should arrive by 8:30 am to assist the presenter to set up for her/his program. Parking outside the double doors in a reserved space is available for easy unloading and reloading to the stage in back of the head table. One hostess will provide the Inspiration during the meeting when requested by the District Director. One hostess will lead the Pledge of Allegiance to the Flag when called upon by the District Director. Make sure that the microphone is available and functioning. After the presenter's requests have been satisfied, the club should meet and welcome guests at the door
to greet and direct them to registration. At this time you'll be joined by one of the directors. The other will be finalizing items for the meeting. When you greet the members at the door, be able to explain the open seating for luncheon, the sharing table and district's storyboard to display club announcements, the plant sales, and raffle arrangements.  Plant Sales Hours: 9 to 9:30 am; 12 noon to 12:45 pm
Clubs arrive at 8:30 am to set up and display plant donations. Bring different items: Example: different kinds of vegetables, tree seedlings, perennials, annuals, healthy plants in general, pots, containers and general gardening/design supplies Get money supplies and signage from Treasurer,
Ron Byrd and Secretary Susan Stewart at 8:45 am. Bring Pricing labels if needed; otherwise a verbal request and bartering is allowable and enjoyable for all. Be completely set up by 9 am in time for sales and hospitality hour. At least two individuals should man the sales and keep track of monies collected during open hours of sales. All plant sales close at 12:45 pm. Money counted and given with supplies to treasurer by 1:30 pm.  Raffle: 9 to 9:30; 12 noon to 12:45 pm
Raffle Hours: 9 to 9:30 am; 12 noon to 12:45 pm Clubs arrive at 8:45 am to set up and display items brought for the raffle. Get cash box and raffle tickets, signage, and bag supplies from Treasurer
Ron Byrd. Paper bags to be positioned in front of raffle items. The club is to provide high quality items or gift basket with an approximate value of $8 to $30. Please refrain from bringing white elephants. Ticket prices are $1/ticket; 6 Tickets for $5; 14 tickets for $10. The purchaser of tickets drop any number of tickets into the specific bag of the item that they wish to win. There will be a specific number of bags provided for the presenter's donations to be included in the raffle. Label the bag with appropriate signage. (Example: Presenter's designs). All raffle sales close at 12:45 pm. The club draws a winner from each bag and posts it on the board. The owner of the winning ticket must provide the winning ticket. All raffle monies to be counted and given with the supplies to treasurer by 1:30 pm.
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Sacramento River Valley District of California Garden Clubs, Inc.
